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Volunteer Forms and Requirements

All volunteers that will be on your National Roster and badged to be on the field with the players have certain forms and requirements that they must meet to acquire their badge. The process is different for NEW volunteers vs. RETURNING volunteers. All forms referenced in this section should be posted in the FORMS section of the SJSA website. All forms can be turned in at the scheduled times and locations instructed by your head coaches. Earl Newman (SJSA VP) has been tasked with delivering these forms to the appropriate place. Please get these forms turned in as soon as possible to ensure that your volunteers have badges to begin the season.

All Volunteers

All volunteers must complete the 2010 Pop Warner Volunteer application. NEW volunteers should write “New” in the upper right hand corner of the form. All forms must be turned in with a photocopy of a valid Driver’s License or other valid picture identification.

Returning Volunteers

Returning volunteers must also fill out and turn in a Continuous Service Form.

New Volunteers

New volunteers must schedule themselves for a fingerprinting/background check appointment and must also attend a Greater Jacksonville Pop Warner Clinic. Volunteers can schedule themselves for these things by calling one of the following numbers: 630-4146, 630-3573 or 630-3506

The mass background check appointment times are:

2010 CPR Schedule

Each team is required to have one, preferably two, CPR certified individuals at all official team functions (conditioning, practice and games). These individuals must be on each teams national roster. With that being the case, we have scheduled certification and recertification classes in the month of June and July to accommodate this requirement. Each session will have a limited class size. Please respond with your first and second choice, name, association and telephone number to either of the following e-mail addresses to schedule a class. I will reply with a confirmation of the class selected. Any costs associated with the class will be taken care of by your respective association.

Date Time Location Class Size

Mass background sessions

Pop Warner clinics

SE Regional Clinic (4 Hours)
Tiny Mite Clinics (Mandatory for all TM coaches)

Weighmaster Clinics(Two assistant coaches from each time will be badged for this)

Head Coach Training and Requirements

Head Coaches must fill out a few additional forms.

Head Coach Affidavit
Team Registration Form

Head Coaches must also either attend the USA Football Coaches clinic on May 30 or must take the USA Football online course. A coach that takes the online course must turn in a copy of the certificate they are given at the end of the completion of the course. The certificate can be turned in to our football director Dave Levey.

Coach Trainees

Many of you have expressed an interest in filling the Coach Trainee spot on your National Roster with a BTHS football player. I will be working to set this up with Darrell Sutherland and additional information will be provided as soon as it is available.

Team Book

It is ultimately the Head Coaches responsibility to ensure that his team book is in order for team registration at Cecil Field on August 16^th. Typically the Team Parent will assist with or take care of the book entirely. It is still the head coach’s responsibility to make sure that it gets done. The Team Book will be gone through very thoroughly at the Cecil Field registration to check for accuracy. It is a good idea to make sure that the participant’s name is the same on all forms. The team book will need to contain your National Roster Sheet (more information will be provided on this when it is available) an Emergency Action Plan and the proper documentation for each participant or Coach Trainee.

What follows is a listing of the documentation that is required for all participants in the order that it should appear in your team book. Your team book should be filled with plastic sleeves that contain all of this documentation.

Sleeve 1 (front) - ID Card. These will be given to you by the association. They are color coded by division. The plastic sleeve should have a window cut out of it so that the weighmaster for each game can stamp and sign the appropriate place.
Sleeve 1 (back) - Birth Certificate. Ensure that no information on the birth certificate is cut off on the copy that you use.
Sleeve 2 (front) - 2009Pop Warner Participant Contract. This is a 2 page form you should have both pages there with page 1 facing out.
Sleeve 2 (back) - 2009 Pop Warner Physical Form. This is a 2 page form. Page 2 should be facing out (the page with the Dr.'s signature). Make sure that the Participant’s Name is written into the space provided at the top of Page 2.
Sleeve 3 (front) - End of school year Report Card. Ensure that no information on the report card is cut off on the copy that you use.
Sleeve 3 (back) - Any other supporting documentation. This is where documentation goes proving guardianship when the last names are not the same, waiver forms, etc…

Additional information on Scholastics / Report Cards

GPAs will be calculated according to Pop Warner guidelines
Participants that have not yet attended school must have a letter stating that they are entering Kindergarten which must have the child’s full name and the Parent’s Signature
Home schooled participants must have a report card or State certified test results and a letter stating that the parent is qualified to home school the child

Please keep in mind that these are Pop Warner national rules, not SJSA rules. If you show up to certification with something that is not admissible the Greater Jax representatives will not certify your team and that will create a very long and frustrating certification day for you.

Jerseys

Our Game and Practice Jersey orders will be taken by Winslow Wheeler this year. Game jersey orders will be confirmed at player selections and submitted by 5/20/2009. Practice Jersey size samples are available and if needed. Most players should have sized at the Physicals on 5/2 but can contact Winslow for additional times. Practice jersey order needs must be turned in as a team and all money collected before the order can be placed.

Anyone on your team that ordered Equipment Package #1 will receive a bag and practice jersey with their name and number printed on both items. For anyone else that is buying a practice jersey, you will need to provide a CHECK for $20 made out to SJSA. DO NOT ACCEPT CASH!!!

Team Sponsorship

Every football team MUST have a team sponsor. You will need secure one $750 sponsor for your team by July 21^st. Regular team sponsorships are $750 and include the following for the sponsor:

Sponsor sign on the board at Plantation Park
Sponsor logo displayed on the sleeve of the team’s game jersey

There are also Premium Sponsorships available at a cost of $2500 which includes the following for the sponsor:

A board length sponsor sign on the board at Plantation Park
Sponsor logo on all association T-Shirts that are given to each participant as part of their registration

Volunteers

Aside from finding your assistant coaches and Team Parent, every team will need to provide:

Your Team Parent will need to find volunteers to work the concession stand. More information will come out about that as we get near the season.
In addition, every team that has a home game must weigh in 1 hour prior to their game. That means that all of your players are there an hour earlier and most of their parents are at the field for an hour not doing much of anything. We would like each team to provide 2 volunteers that will report to the concession stand during that hour time period to find the board member in charge and assist in whatever needs to be done during that time. We may need a little help with the concession stand or changing out garbage bags, etc… They may not need any help at all, but we need a couple of folks to check in and see if they can assist for 30 to 45 minutes prior to their child’s game starting. Please distribute this information to your Team Parents so they can help with scheduling these volunteers.

Registration

We are still accepting registrants in all divisions at this time by email only. Interested registrants should send an email to sjsaboard@yahoo.com.

SJSA Football Camp

The SJSA Football Camp that is run by the Bartram Trail High School coaches is currently scheduled for July 23rd and 24th .The camp will be held at the artificial turf field at Plantation Park. More information on this camp will be provided as soon as it is available.

Bartram Trail High School Coaching Clinic

Darrell Sutherland, Bartram Trail High School Varsity Football Coach and his staff will be putting on a football coaching clinic mid July . This will be a traditional coaching clinic and a great opportunity to learn new coaching skills and techniques from our high school coaches. Additional information on time and location will be provided when it is available.

Practice Games

SJSA will be continuing its tradition of playing the MAA association for our practice games this year. The practice games will be August ^29th. We will begin putting an official schedule together when the registration for both associations is complete. It is likely that SJSA will have more teams than MAA in several divisions and in those cases we will find another association to play practice games against if possible. We have already been contacted by the North Jax association in regards to practice games.More information will be provided on this as it is available.

Under Armor Equipment Packages

The association is offering a few different Under Armor equipment packages at discount prices to our members. The order form for these packages is located under the Forms section of the website and is titled “SJSA Equipment Package”. Package #1 includes a Practice Jersey and a bag. Any participant who buy Package #1 will not need to pay an additional amount to get their team practice jersey. The order forms and checks can be turned in to Tammy Torress via your team moms. All orders must be submitted by July 15th.

Football Rules Changes for 2010

Each football team may practice up to 10hrs a week before Labor Day. A week is now defined as Monday-Sunday and no longer 7 consecutive days. After Labor Day a football team may only practice up to 6hrs per week.
Failure to comply with MPR rules by any head coach will result in a 1 game suspension and forfeiture of the game.
A Mitey-Mite team may play one bowl game outside of his local conference with approval from Greater Jax. The location of the game can only be to an adjacent conference. (ie... First Coast Conference). Adjacent regions are not permitted.
Greater Jax Conference requires all TM staff to attend a 1 1/2 TM clinic.

.: WELCOME | ST JOHNS SPORTS ASSOCIATION :.

SJSA Board Members
	President: Ray Barata Vice President: Toby Moss Secretary: Robb Muley Treasurer: Janine Bowker Football Dir: Neil Singleton Cheer Dir: Shanna Bragg Fundraising: Aimee Burgess Scholastics: Trish Hitchcock First Aid: Bryan Davis Weigh Master: Doug Wilson Fields: Rob Muley Equipment: Winslow Wheeler Concessions: Mollie Hughes Football Parent Dir: Aimee Craven Cheer Parent Dir : Cyndi Beavers Webmaster: John Lippy Directors at large: Earl Newman Directors at large: Dave Levy Past President: Bryan Taylor
Contact Information
	St. Johns Sports Association P.O. Box 600789 St. Johns, Fl, 32259 Email: sjsaboard@yahoo.com Web: www.stjohnsbears.org
Registration
	Registration begins in March for both football and cheer.

CAA Website

Sponsors

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